Every registered Stagehill user has a personal User Page, accessible when logged in through the User Page button at the top of the website.

The User Page works as the user’s personal profile inside Stagehill and can be used for presentation, communication, networking and activity within the platform.

Edit Profile

Through Edit Profile, users can edit their profile and add or change:

• Profile picture
• Cover photo
• First name
• Last name
• Account type
• Country
• Website URL
• YouTube video
• Phone number
• Social networks such as Facebook and YouTube

The user’s email address is connected to the account and is used for core communication functions. It is not publicly displayed on the profile, unless required for functions such as Apply or Contact, where the user accepts that their email may be shared with the recipient.

My Account

Through My Account, users can manage account settings and personal data. This section may include:

• Account
• Change Password
• Privacy
• Web Notifications
• Delete Account

Account

Users can edit basic account information such as username, first name, last name and email address. They can also access their public profile through View Profile.

Change Password

Users can change their password at any time for security reasons. Each user is responsible for keeping their password secure. Stagehill is not responsible for unauthorized access caused by weak passwords, shared credentials, or compromised user devices.

Privacy

The Privacy section allows users to manage privacy settings, which may include profile visibility, search engine indexing, directory visibility, online status, activity wall visibility, and who can send private messages.

Users may also request data export/download or request erasure of personal data. Data or account deletion may be irreversible.

Web Notifications

Users can manage notifications related to comments, likes, messages, friend requests, accepted friendships, mentions, activity posts, group invitations, group approvals, event activity, account verification and community interactions.

Delete Account

Users may request deletion of their account. Deleting an account may remove or disconnect personal data, posts, activity, artists, messages and other information linked to the account.

Stagehill may retain limited information when required for security, legal compliance, abuse prevention or platform integrity.

User Page Menu

The User Page includes the following sections:

• About
• Activity
• Messages
• Friends
• Groups

About

The About section displays the information the user chooses to provide, helping other users understand who they are, what they do, where they are based, and how they are connected to music, events or live production.

Activity

The Activity section is the user’s personal activity feed/wall. Users may post updates, interact with others, comment and participate in the wider Stagehill community.

Messages

Messages are private conversations between users inside Stagehill. They work like direct chat conversations and remain stored inside the platform. Conversations may concern events, artists, collaborations, bookings, live shows, productions and networking.

Private messaging may be available only between users who are connected as Friends.

Friends

The Friends section allows users to manage their personal network. It includes My Friends, Friend Requests and Friend Requests Sent. Friends are used for networking, communication and community interaction.

Groups

The Groups section displays the groups a user belongs to. Groups can be used for communities, bands, crews, labels, venues, tours, backstage teams, genres and collaborations.

The Events section is the main page for discovering live events, stages, tours and collaboration opportunities on Stagehill.

Event Search

Users can search for events using:

• Keywords
• Venue or artist name
• Location
• Tags and event categories

Users can find opportunities that match their music style, location, availability or project needs.

Recent Events

The homepage displays recently published events. Each listing may include:

• Event title
• Organizer or venue
• Location
• Date posted
• Closing date
• Event type
• Logo or header image, if available

Users can open an event, view details, contact the organizer or apply.

Spotlight Events

The Spotlight section promotes selected or recent events with quick access. Users can view basic details and press Apply directly without first opening the full event page.

Applying to Events

Registered users may apply to available events either by selecting one of their managed Artist profiles or as an independent user/professional.

During application, users may send a message, attach a bio/EPK/portfolio and express interest in collaborating with the event organizer.

The Artists section is a search and networking space for bands, musicians, graphic designers, booking agents, managers, audio/lighting/video engineers, photographers, promoters and other live/touring professionals.

Artist Search

Users can search artists by:

• Keywords
• Professional role
• Experience
• Location
• Specific event or tour needs

Artist Profiles

Each Artist profile may include:

• Name or project name
• Professional title
• Location
• Photo or logo
• Links and social media
• Videos
• Bio, EPK or portfolio
• Categories and specialties

Save Artist

The Save this Artist button allows users to save Artist profiles to their Saved list. Saved profiles can be used as a personal shortlist of possible collaborators for future events and tours. Users may also keep private notes for each saved Artist.

Contact Artist

Through the Contact button, users can contact an Artist or platform professional directly.

By sending a message, the user accepts that their contact details and Stagehill account email may be shared with the recipient to allow direct communication and collaboration.

Impersonation, fake information, spam or misleading communication are not allowed.

Every registered user can access their personal Dashboard, where they can manage Artists, Events, Applications, Saved listings and Alerts.

Artist Dashboard

Through the Artist Dashboard, each user can create and manage up to four different Artist/Profile entries, such as:

• Band
• Solo project
• Graphic Designer
• Lighting Technician
• Booking Agent
• Audio Engineer
• Photographer
• PR Agent
• Tour Manager

Users can create, edit, hide or delete Artist profiles and manage each Artist’s EPK, bio, links and media.

Create Artist

When creating an Artist, users may be asked to provide name, email, professional title, location, photo, video, category, about text, URLs/social links and bio/EPK/PDF files. After completing the required fields, the user submits the Artist for publication.

Stages Dashboard

Through the Stages Dashboard, users can create events that other users can apply to.

Event creation may require:

• Event Title
• Location
• Event Type
• Event Category / Date Type
• Tags / Genres
• Description
• Application email or URL
• Closing Date
• Header Image
• Venue / Organizer Details
• Website
• Video
• Logo

Event types may include Closed Venue, Festival, Open Air, Private Place and Tour. Event date categories may include Anytime, Fixed Date and Flexible Date.

After completing the required fields, the user previews the event and then submits the listing. Once published, the event appears publicly and other users can apply.

My Applications

The My Applications section displays all applications made by the user, including the event, application date, selected Artist and application message.

Saved Listings

The Saved section displays events and artists saved by the user. Users may also keep private notes for each saved item.

Alerts

Alerts allow users to create personalized notifications for new events. Users can define alert name, keyword, location, categories, event type and email frequency.

The system sends email notifications when new events match the alert criteria. Users can view matching results, enable/disable alerts, edit alerts or delete them.

The Activity section is Stagehill’s community/social area and public activity feed.

Users can publish posts, interact with other users, comment, like, create communities, join groups, discover members, send invites and receive notifications.

Activity Feed

In the Activity feed, users can post on their wall or the public wall, upload photos, comment, like and interact with the activity of other users.

The Activity feed can be used for announcements, networking, backstage communication, collaborations, promotions and discussions around events, bands and projects.

Members

The Members section displays Stagehill community members. Users can search for members, visit profiles, view public information, send friend requests and connect with other users.

Groups

Groups allow users to create and join communities inside Stagehill. Groups can be used for bands, touring crews, labels, venues, production teams, music genres, event communities, collaborations and backstage coordination.

Create a Group

When creating a group, users may define:

• Name
• Description
• Privacy type
• Posts moderation
• Invite permissions
• Category
• Tags
• Avatar / Group image

Group Privacy Types

• Public Group: Any site member can join. The group is visible in directories and search results. Group content and activity are visible to site members.
• Private Group: Users must request membership and be accepted. The group appears in directories, but content is visible only to members.
• Hidden Group: Users can join only by invitation. The group is not listed publicly and content is visible only to members.

Group Discussions

Each group has its own discussion/activity wall where members can post, comment, share updates, organize collaborations and discuss events, tours, productions and projects.

Invites

The Invites section displays invitations the user has received to join groups or communities. Users can accept, reject or ignore invitations.

Notifications

The Notifications section gathers all platform notifications, including messages, comments, likes, friend requests, accepted friendships, group invites, mentions, group activity, event interactions, applications and replies.

Notifications may appear as popup/web notifications and can also be found inside the Notifications section.

Community Guidelines

Harassment, hate speech, threatening content, spam, impersonation, fake accounts, scams, malicious behavior, misleading posts, illegal content and abuse toward other users are not allowed.

General Terms

Stagehill is a platform for networking, finding collaborations, organizing events and managing live activities. By using the platform, users accept these Terms of Use.

Artist Profiles

Each Artist profile must correspond to a real artist, band, music project, live-production professional or creative professional related to events and music.

Fake profiles, spam profiles, duplicate artists and impersonation of artists, users or companies are not allowed.

Events

Each Event must correspond to a real live show, festival, tour, booking request, open call, stage opportunity or music/artistic event.

Fake events, spam listings, misleading posts, duplicate events and events without genuine collaboration intent are not allowed.

User Content

Users are solely responsible for all text, media, files, links, EPKs, videos and images uploaded to the platform.

Content that violates copyright, fake promotional material, racist or offensive content, hate speech, illegal content, malware, pornographic content and misleading downloads are not allowed.

EPK / Bio Uploads

Files uploaded as Bio, EPK, Press Kit, PDF or Media Kit must be directly related to the Artist or Event. Stagehill may not be used as a general file-hosting service.

Applications

Users should apply only to Events that genuinely match their Artist profile, project, availability or professional services. Spam applications or mass irrelevant applications may result in account restrictions.

Saved & Notes

Private notes in Saved listings are visible only to the user who created them.

Alerts & Emails

By creating Alerts, users accept receiving automated emails about new Events matching their criteria. Users may disable, delete or edit Alerts and email frequency at any time.

Accounts

Multiple accounts for spam, bots, automated activity and scraping are not allowed. Stagehill may restrict, suspend or delete accounts that violate the Terms of Use.

User Communication & Data Sharing

When a user applies to an Event or uses the Contact button to communicate with an Artist or user, the user accepts that their basic contact information, including the email connected to their Stagehill account, may be shared with the recipient.

This sharing happens only with the creator of the Event or the owner of the Artist profile contacted, so both parties can communicate directly.

Authenticity of Accounts & Emails

The email connected to each Stagehill account is used automatically in Apply and Contact forms. Fake emails, impersonation and misleading applications or messages are not allowed.

User Responsibility & Limitation of Liability

Stagehill provides only the technical means for publishing Artist profiles, Events, Applications, messages and collaborations between users.

Stagehill does not participate in agreements, financial transactions, collaborations, bookings or professional/personal relationships that may result from platform use.

Stagehill is not responsible for:

• False information
• Misleading profiles
• Impersonation
• Fake accounts
• Spam
• Malicious behavior
• Misleading events or listings
• Copyright infringement
• Any improper use of the platform by users

Collaborations & Transactions

Any collaboration, agreement, booking or professional relationship between users happens solely at the users’ own responsibility.

Stagehill does not guarantee the reliability, real identity, quality of services, or outcome of any cooperation between users.

Files, Uploads & External Content

Users are solely responsible for files, PDFs, EPKs, videos, images, links and any other content they upload or share through the platform.

Illegal content, pirated material, malicious files, malware, copyright-infringing material and offensive, racist or threatening content are prohibited.

Administration Rights

Stagehill administration reserves the right to edit, hide, restrict or delete accounts, events, Artist profiles and content without warning in cases of rule violations, abusive behavior, spam, impersonation or unsafe platform use.

Service Availability

Stagehill makes efforts to keep the platform functional and secure, but does not guarantee uninterrupted operation, absence of technical issues or full availability at all times.

Stagehill is not responsible for temporary downtime, data loss, technical errors, or problems caused by third-party services, hosting providers or plugins.

Changes to Terms

Stagehill administration reserves the right to modify these Terms of Use at any time without prior notice.

General Privacy Policy

Stagehill is a stage finding, tour management and networking platform created for bands, artists, venues, promoters, event organizers and live-production professionals from Greece and beyond.

Stagehill collects, processes and distributes user-generated content and information through its platform. However, Stagehill does not guarantee the accuracy, completeness, authenticity or availability of any listings, profiles, events, artist pages, messages, groups or other content published by users.

Each user and visitor uses the platform and its services at their own responsibility and initiative.

Platform Responsibility

Stagehill is not responsible for agreements, collaborations, bookings, misunderstandings, impersonations, fake accounts, scams or disputes between users.

Users communicate and collaborate entirely at their own risk.

By using features such as:

• Apply to Event
• Contact Artist
• Private Messages
• Friends & Networking
• Groups & Invitations

the user understands and accepts that their contact information, including email address and profile information, may be shared with other users through the platform communication systems.

Content & Uploaded Material

Users are fully responsible for all uploaded content including images, artwork, music, videos, event information and profile descriptions.

By uploading content, users confirm that they own the rights or have permission to use such material.

Stagehill reserves the right to remove, edit or moderate any content that violates platform rules or applicable laws.

Messages, Networking & Groups

Stagehill includes social networking features such as:

• Activity Wall
• Private Messaging
• Friend Requests
• User Groups
• Invitations & Notifications

Users are fully responsible for all communication and interactions conducted through these systems.

Personal Data

Stagehill collects personal information such as:

• Name
• Email address
• Profile information
• Uploaded content
• Messages and activity data

Personal information is used for account functionality, communication, notifications, moderation and platform improvement.

Stagehill does not sell personal data to third parties.

Cookies

Stagehill uses cookies and similar technologies to improve user experience, maintain login sessions and remember preferences.

GDPR & Data Deletion

Users may request deletion of their personal data and account through:

My Account → Delete Account

Valid deletion requests will be processed within a reasonable timeframe unless retention is legally required.

Policy Updates

Stagehill reserves the right to modify or update this Privacy Policy at any time without prior notice.

Contact Information

For privacy or support questions:

Stagehill
Thessaloniki, Greece
contact@stagehill.gr